In order to export multiple commercial shipments of CITES Appendix II plants (all Sarracenia and venus flytrap excluding S. jonesii, S. alabamensis, S. oreophila) into another country:
1. Apply for a nursery license from your state Dept. of Agriculture. If you plan on wild collecting any plants also apply for wild plant permit. If you’ve wild collected plants prior to receiving a wild plant permit from your state you will not be able to complete step 3.
2. When you get your nursery license ($100 in NC), send in form “PPQ621” application for protected plant permit. $70.
3. Contact your state department of agriculture plant industry division. Obtain required permits. For instance in North Carolina, you are required to fill out form PC-3, PC-4, PC-5, and PC-6 if you grow and sell S. minor. You may also be required to have a certificate of origin for each species of protected plant that you grow and sell.
4. When you are approved for protected plant permits from APHIS and your state department of agriculture, send in form 3-200-33 “application for export of artificially propagated plants” to US Fish and Wildlife Division of Management Authority. $205 http://www.fws.gov/forms/3-200-33.pdf . Be prepared to show copies of receipts from every plant you’ve ever obtained, labeled photographs of the growing environment, and contact info for everyone you’ve ever obtained plants from. If they approve you then you are eligible to export plants for 3 years. Apply for additional “single use CAPPS” certificates ($5 each) when you wish to make a shipment. The “single use CAPPS” is what people refer to as the CITES permit. If you have questions you will not be able to contact US Fish and Wildlife Division of Management Authority. They do not answer phones or emails. When I submitted my 3-200-33 it took them 8 months to mull it over and establish a master file. It was riddled with large errors. They will likely determine eligibility of each species on three levels: Annex 1 is ship as many as you would like, Annex 2 is you are limited to shipping a pre-determined number, Annex 3 is you are not eligible to ship that species.
4. Ask your plant inspector if there are any quarantines for the country that you are shipping to. When you are ready, request to proceed with the initial inspection process.
5. When the inspection process is done (which may be months), you may apply for a phytosanitary certificate. This is done electronically through https://pcit.aphis.usda.gov/pcit/ . It is a two stage process to gain access to the system. First fill out your information, then bring your ID to the nearest USDA office to get clearance. When you have access, the next two steps are to add the appropriate amount to your monetary balance, and to fill out the phytosanitary certificate. It is important that you choose the correct field station in the second page of the application. It is possible that you are to choose the nearest state station, then fill out the entire application again choosing the port location. I used USDA/APHIS Atlanta for my port.
6. If you’ve chosen the correct field station, your plant inspector will receive the electronic application for the phytosanitary certificate. At this point it is likely your plants need to be bare-root with all the leaves cut off. Your inspector will come to your nursery and give you a state phytosanitary certificate.
7. Mail the state phytosanitary certificate and “single use CAPP”/ CITES permit to the port. Include return envelope with postage. At this point they hopefully have received the electronic application for a federal phytosanitary certificate and will deduct your fee from the PCIT system.
8. The port will stamp your CAPP/ CITES permit and issue a federal phytosanitary certificate. They will also hopefully send a copy of your CAPP/CITES permit to US Fish and Wildlife Division of Management Authority.
9. At this point you have received the federal phytosanitary certificate and CAPP/CITES permit from the port. If you have chosen to use USPS for shipping they require the proper import permits from the destination country. Scan/email or fax a copy of all of your paperwork to the destination country’s CITES regulatory agency. They will then need to send you a copy of the required import permits.
10. Attach a copy of your federal phytosanitary certificate, CAPP/ CITES permit, and your consignee’s import permit to the outside of the box. Put the originals inside the box.
11. Ship it! Your post master will have you fill out CP-72 customs declaration and dispatch note and label 11-b.
*approximate cost on the export side is about $500 the first shipment, $125 each additional shipment:
$100 nursery license
$70 Aphis protected plant permit
$205 CITES master file and one CAPP
$105 federal phyto for commercial sized shipments
$20 mailing paperwork to and from the port
* expect the entire process to take over a year for first shipment, 6 months for additional shipments
* if your customer chooses to delay shipment independent of the permitting process, consider charging a monthly fee for your greenhouse space
* get in touch with your plant inspector early to have them research the destination country’s quarantines
* with a CITES master file you are only eligible to ship the plants listed in the original application and in the quantities specified by the branch of consultation and monitoring division of scientific authority, US Fish and Wildlife division of management authority
* you can’t ship other people’s plants